INVITATION TO TENDER AND INSTRUCTIONS TO TENDERS

Note: The envelope containing the tenders as well as subsequent communications shall be addressed and delivered to – Controller of Procurement, Naval Store Depot, LBS Marg, Gharkopar (W), Mumbai- 400086

Telegraphic Address : NAVPROCURE, BOMBAY-400 086
Telex: 11 71046

All communication must be addressed to the officer named above by TITLE only and not by name.

Dear Sirs,

SPECIFICATIONS:

The following pages have been added to and form part of this tender____________.

Yours faithfully,

Address:

SCHEDULE TO TENDER

* The tender shall remain open for acceptance till.

1.

Whether you agree to sole arbitration by the Secretary, Ministry of Defence, Deartment of Defence supplier or of some other person appointed by him as provided in the general Conditions Contract Schedule B.

(Your acceptance or non-acceptance of this clause will not influence the decision of the tender. It should however, be noted that an omission to answer the above question will be defined as an acceptance of the clause.)

(For partnership firms whether registered or not registered under Indian partnership Act 1932).

N.B: Where authority to refer disputes to arbitration has not been given to the partner signing the tender, the tenders must be signed by every partner of the Firm.

* The exact date upto which the Tender will remain open for acceptance will be filled in here.

GENERAL

Tenderers should furnish a clear declaration as follows :-

I/We declare that I am/We are

(Strike out which is not applicable)

The purchaser will not pay separately for transit insurance and the supplier will be responsible till the stores contacted for arrive in good condition at destination.

The Consignee will, as soon as possible but not later than 45 days of the date of arrival of stores at destination notify the contractor of any loss or damage to the stores that may have accured during transit.

Tenders/quotations in which transit insurance cost has been claimed as extra may not be considered.

Tenderers should note that Government do not undertake to grant an Import Licence where it may be required for the supply of the stores detailed in the Schedule attached to the tender form enclosed herewith and that the acceptance of any tender shall not imply such an undertaking on the part of the Govt. To enable the import of components expeditiously for supply against any contract which may be concluded, an import Recommendation Certificate may, however, be issued to the successful tenderers.

Tenderers should note that Government do not undertake to grant an Import Licence where it may be required for the supply of the stores detailed in the Schedule attached to the tender form enclosed herewith and that the acceptance of any tender shall not imply such an undertaking on the part of the Govt. To enable the import of components expeditiously for supply against any contract which may be concluded, an import Recommendation Certificate may, however, be issued to the successful tenderers.

For application to CCI & E only

The successful tenderer to whom Import Recommendation Certificate is issued must apply for import Licence immediately and in no case later than 15 days from the date of issue of the Recommendation Certificate.

Tenderers should note that any Import Licence issued against any contract that may be enclosed will indicate "Quantity" as the limitting factor for the purpose of clearance from the customs. A licence will not be valid for clearance if the actual c.i.f, value exceeds that shown in the licence. If however, any increase in c.i.f. value is desired a request for amendment will have to be submitted along with the import licence well before its expiry and before shipment of the goods duly supported by reasons and documentary evidence.

All tenderers are warned( in the event of contract being concluded with any of them) that any shipment made before the date of issue of an import licence or after its expiry is treated as unauthorised. Similarly if the conditions of the licence are not fulfilled, the imports are deeded to be unauthorized. Unauthorised importation of goods is an offence and is a matter for ajudication by the Customs Authorities in which the import Trade contract authorities cannot interfere, no representation in this behalf will, thereof be entertained and the party will be required to deal with the Customs authorities direct in the matter.

Details of previous orders and/or existing commitments with Government or with others in respect of the item under reference or similar items which demand on the same capacity should be given in the following proforma signed by them:-

In the absence of any stipulation in their tender, it shall be presumed that tenderers have or can arrange for the controlled categories of steel without any assistance from this office.

The successful tenderer is at liberty to obtain his requirements of the steel directly through the Iron and Steel Controller/ Controlled Stockist, depending upon the conditions stipulated for acquisition of steel from these steel producers of controlled stockists. In case a tenderer still requires assistance from this office in the matter of acquisition of steel he should specifically state so in his tender and also submit alongwith the tender, unit estimate and total requirements of steel under each category. If this information is not furnished the tender is liable to be ignored. In the event of the tender stipulating assistance by this office being accepted, an essentiality certificate indicating particulars of the contract placed and the quantities of steel would be issued to the successful tenderer. Essentiality Certificate should be issued only for items/quantities as are deemed reasonable by this office.

The contractor must also take prompt action for procurement of raw materials on receipt of essentially certificate. Any delay on his part in this regard will render the contract liable to be cancelled at his risk and expense.

The successful tenderer shall produce vouchers for steel/pig iron purchased in support of his claim for variation in price due to change in price of steel/pig iron. Tenders of such Tenderers as are not agreeable to produce vouchers are liable to be ignored.

Note : In the absence of statutory control on steel at present the phase, controlled price 'L' & 'G' price and 'Registered Stockists' wherever appearing in the above clause should be substituted by the phrase PPC Price circular and 'Producers/Registered Stockist's respectively.

The contractor shall furnish the following warrants in case contract is placed on him :-

The contractors/ sellers hereby declares that he goods/stores, article sold to the buyer under this contract shall be the best quality and working and shall be strictly in accordance with the specifications and particular contained/mentioned in the clause........................ hereof and the contractor/seller hereby guarantee, that hte said goods/stores/articles would continue to conform to the description and quality aforesaid for this period of 12/18 months from the date of delivery of the said goods/stores/articles ot the purchaser and act with standing the facts that the purchaser(Inspector) may have inspected and/or approved the said goods items/artices. If during the aforesaid period of 12/18 months the said goods/stores/articles be discovered not to conform to the description and quality aforesaid or have deteriorated and the decision of the purchaser is that total will be final and conclusivey the Purchaser will be entitled to reject the said goods/stores/articles of such portion thereof as may be discovered not to confirm to the said description and quality. On such rejection the goods/stores/articles will be at the sellers' risk and all the herein contained condition relating to rejection of goods etc. shall supply. The contractor or/seller shall, if so called upon to replace within a period 3 months or such further period as may be extended from time to time by the purchaser on his discretion on an application made thereof by the contractor. The goods/stores/articles or such portion thereof as is rejected by the purchaser and in such an event, the above mentioned warranty period shall apply to the goods/stores/articles replaced from the date of replacement. The above mentioned warranty will not abrogate the right of a pucrchaser to claim such damages as may arise by reason of the breach of the conditions of contract and conditions contained therein.

All questions, disputes or differences arising under out of or in connection with the contract, if concluded shall be subject to the exclusive jurisdiction of the court within the local limits of Mumbai jurisdiction the place from which the acceptance of Tender is issued, is situated.

The prices quoted as far as possible be on a firm and fixed basis. If variation in prices on any account is required, detailed formulas for price variation shall be clearly secified indicating the basic prices/rates included in the quoted prices.

The tenderers quoting firm and fixed prices basis would be preferred.

Conditions of acceptance : If on examination any sample from any portion of supply the stores is found no be confirm to the specification governing supply, the whole supply may be rejected.

Signature of Tenderer :

Name in Block letters:

Capacity on which Tender signed :

Date: