REGISTRATION WITH MO(MB)

The Material Organization, Mumbai registers manufacturers and their authorized dealers for supply of goods to the Indian Navy. Registration with the organization is mandatory before a firm can be entertained for soliciting tender enquiries. However, in cases of open tenders, all firms capable of supplying items even if not pre-registered are
encouraged to participate in the tender

Firms interested in registering with the organization may download the application form from the website which can also be obtained from the office on payment of rupees ten only. Those firms downloading the same from the website are required to deposit the said amount while submitting the form

Duly completed forms along with documents as enumerated in the form and a demand draft of Rupees Fifty only(for DGQA registered firms and SSI firms) or Rupees One Hundred (for non-DGQA registered firms and Non SSI firms) are accepted in the office on Mondays and Wednesdays between 14:00 hrs till 16:00 hrs. The same will also be accepted by post

PARTICIPATION IN TENDER ENQUIRIES

All firms registered with the organization besides DGQA registered firms are eligible to participate in tender enquiries. Besides, firms who are capable of supplying a particular item may intimate their willingness to participate in an enquiry. The normal types of tender enquiry resorted to by this office are limited tender where the office forwards enquiries to selected list of firms, and open tender where the enquiries are published in the leading national dailies and all firms fulfilling the pre-requisites are eligible to tender quotations

Tenders may be sought in two-bid system or single bid system. In case of the two-bid system, the tenderers are required to forward samples/ technical specifications in a separate sealed envelope which is opened on the tender opening date and only those qualifying in the same are considered for commercial bidding. However, both the technical and commercial bids are required to reach the designated authority prior to the tender opening date failing which the same would be summarily rejected.

Tenderers will be deemed to have read and accepted the standards conditions of contract.

NEGOTIATIONS

Technical and commercial negotiations are conducted at the organization and only the lowest bidder will be called for the same, if deemed necessary.

POST-CONTRACTUAL OBLIGATIONS/ PROCEDURES

All contracts concluded by this organization are governed by the standard conditions of contract, salient features of which are as follows

DELIVERY – Delivery period promulgated in the purchase order are required to be strictly adhered to and performance in this respect has a bearing on consideration for future tender enquiries. The required date promulgated
in the contract specifies the date by which the items are required to be delivered to the organization post inspection.

DELIVERY ACCEPTANCE - Duly inspected/ inspection waived items are accepted by the controller ate of warehousing between 0900 hrs till 1500 hrs on working days and till 1100 hrs on Saturdays. It is advised that suppliers
take adequate precautions to ensure transports reach the organization prior to the last hour to avoid inconvenience. Besides the transporter should be provided with all necessary documents such as photocopies of purchase orders, exemption certificates and inspection notes to avoid delays at the state check-posts and organization main gate

PAYMENT - - All payments as per government rules are made post receipt of material at the organization against the following documents

(a) Form NSO-25
(b) Delivery Chelan
(c) Inspection note copies 1,2 and 5 duly endorsed by the consignee

Every effort is made to clear firm's payment at the earliest on receipt of material, normally it takes about 30 days for audit formalities and issue of cheques. All cheques are forwarded directly to the firm through registered post and cannot be handed over personally

INSPECTION - - All goods contracted by this organization are liable to be inspected by designated inspection authorities unless otherwise specified. Items are inspected against ordered specifications. Firms are advised to intimate proposed quality assurance plan to the designated inspector immediately on receipt of purchase order and to obtain inspection requirements well in advance to avoid delay in meeting delivery schedules

Liquidated Damages -- In the event of the Seller's failure to submit the Bonds, Guarantees and Documents, supply the stores/goods and conduct trials, installation of equipment, training, etc as specified in this contract, the Buyer may, at his discretion, withhold any payment until the completion of the contract. The BUYER may also deduct from the SELLER as agreed, liquidated damages to the sum of 0.5% of the contract price of the delayed/undelivered stores/services mentioned above for every week of delay or part of a week, subject to the maximum value of the Liquidated Damages being not higher than 10% of the value of delayed stores.